Exhibits

EXHIBITOR RULES AND REGULATIONS 

EXHIBIT LIMITATIONS Exhibits may not project beyond the space allotted and aisles must be kept clear for traffic. Exhibits shall not obstruct the view of or interfere with access to other exhibits. Devices for reproducing sound or music may be restricted at the discretion of the show management.  Projection of sound beyond the confines of the exhibit is prohibited unless a request is submitted to and approved by Show management in writing prior to the conference. 

BOOTH ASSIGNMENT The assignment or subletting of any part or all of an exhibit booth is prohibited unless a request is submitted to and approved by Show Management in writing prior to the conference. Show Management reserves the right to change the location of the exhibition space and reassign exhibit booths if it determines such action is in the best interest of the conference. 

PROMOTIONAL CONSIDERATION All promotional considerations for the digital Program Guide are subject to submission and receipt to the American Fisheries Society by April 1, 2022. Submission after that date may not meet the print deadline and not be included in the guide. 

RIGHT OF REFUSAL AND/OR CANCELLATION JASM reserves the right to refuse the application of any organization not meeting the required standards, as well as the right to curtail exhibits or parts of exhibits that detract from the character of the conference. This also applies to displays, literature, advertising, novelties, souvenirs, and personal conduct. Show Management reserves the right to cancel this agreement whenever it discovers that the exhibitor’s display is not as described in this agreement or is incompatible, in the opinion of JASM, with the purposes of the conference. 

INSURANCE AND HOLD HARMLESS AGREEMENTS Fire, theft, liability, and extended coverage insurance are not provided by JASM, or the DeVos Convention Center. Exhibitor may obtain such coverage at its own expense. Small and valuable exhibit materials should be packed each night and placed in a secure location. Exhibitor remains responsible for all property brought into the conference facilities and shall bear the sole risk of loss for that property. Exhibitor agrees to indemnify and hold harmless the American Fisheries Society, the DeVos Convention Center, and their agents and employees from any damages caused by theft or other perils normally covered by extended coverage, liability, theft, or fire policies. Exhibitor shall indemnify and hold harmless the American Fisheries Society, the DeVos Convention Center, their agents and employees, and co-sponsoring agencies for all claims, losses, liability, or damages for injury, death, or property damage that may arise from activities of the exhibitor, its employees, agents, invitees, and licensees. 

ATTORNEY FEES AND COSTS Should any litigation arise out of this contract, the exhibitor shall pay all costs and reasonable attorney’s fees incurred by JASM and/or the co-sponsoring agencies if JASM or the co-sponsoring agencies are the prevailing party. This provision shall extend to the costs and attorney’s fees incurred at both the trial and appellate levels. 

TAXES AND LICENSES Exhibitor shall be responsible for obtaining any licenses, permits, or approvals required under local, state/province, or federal law applicable to its activity at the conference, including the use of copyrighted music. Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees, or other charges that shall become due to any governmental authority in connection with its activity at the conference. 

FIRE, SAFETY, AND HEALTH Exhibitor agrees to accept full responsibility for compliance with city, county, state/province, and federal fire, safety, and health ordinances regarding the installation and operation of equipment. All exhibit materials and equipment must be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accidents to attendees. Exhibitor hereby represents and warrants to JASM, and co-sponsoring agencies that the exhibitor has taken all steps reasonably necessary to ensure the sound engineering and structural integrity in its exhibit design and the proper construction and safety of the exhibit itself, as erected. Please Note: No forklifts or equipment can be moved or booths dismantled during posted open show hours for safety concerns. 

CANCELLATIONS AND REFUNDS In the event of cancellation by the exhibitor, the following schedule of refunds will be followed: No refunds will be made after March 15, 2022.

In the event of cancellation by JASM, the entire amount paid will be refunded.

COVID-19  We are in continuous contact with the meeting venues, hotels, and other organizations relevant to our meeting. While we don’t expect cancellation of our meeting, should impacts from COVID-19 last longer than projected and necessitate our meeting’s cancellation, please know that all of your booth fees will be fully refunded.